Measure of defenses
Rules for submitting a thesis and the examination
(decree of 25/04/2002 – article 10) The permission to submit a thesis for examination is given by the Head of the Establishment based on the advice of the director of the graduate school, who receives the recommendation of the thesis supervisor. The candidate's work is examined by at least two external examiners who are qualified to direct research and who are nominated by the Head of the Establishment following the recommendation of the director based on the advice of the thesis supervisor. These examiners must be from outside the Establishment, and can be from foreign Institutes of Higher Education or Research. The examiners make their recommendations in writing and on the basis of these reports the Head of the Establishment, with the advice of the director of the graduate school, will decide if the examination can go ahead. The reports of the external examiners are made available to the examination panel and the candidate before the viva.
(decree of 25/04/2002 – article 12) The examination panel is designated by the Head of the Establishment following the recommendations of the director of the graduate school and the thesis supervisor. It must consist of between 3 and 6 individuals including the thesis director. At least a third of the members, either French of foreign, must be from outside the institution of the candidate, and chosen for their scientific competence. When several institutions jointly supervise doctorates, the panel is designated by the respective Heads of the Institutions concerned. At least half of the panel must be Professors or equivalent according the national Council of the Universities, or lecturers of equivalent rank from Institutions not under the auspices of the Ministry of Education; The members of the panel select a chairperson from their ranks and if need be, a reporter. The chairperson must be a Professor or equivalent, and the thesis supervisor is excluded from being either the chairman or reporter.
I - The graduate school issues the candidate with the following:
(i) The composition of the examination panel to fill in with the thesis director (ii) The subject area (iii) Two registration forms for the thesis to be examined. A MINIMUM OF 4 TO 5 WEEKS MUST BE ALLOWED BETWEEN THE HANDING IN OF THE DOCUMENTS AND THE VIVA.
II - The candidate returns the following to the graduate school:
The completed dossier for the thesis examination, approved by the thesis supervisor, and comprising the following, for the initial examination: : (i) The request for permission to submit the thesis and the suggestions for 3 external examiners signed by the supervisor. (ii) A summary of the thesis (the completed thesis must be ready to send to the externals after approval by the supervisor or the CSP) (iii) The list of publications, of which at least one must be in a peer-reviewed journal, and a copy of each publication or patents. (iv) A list of the extra courses taken and the certificates, giving a total of 3 modules and showing participation in the doctoral courses. (iv) A photocopy of the student card. For the second part of the examination: (i) A copy of the thesis. (ii) The proposed composition of the examination panel. (iii) The reports are received by the director of the graduate school, and the considered by the Scientific and Pedagogic committee of the graduate school, after which the director signs the proposals for the examination panel. This then has to be approved by the President of the university or the Director of the graduate school in which the candidate is registered. The viva can take place from 2 weeks after the second examination. The requests for the pre-viva reports and the invitations to the members of the examination panel are sent out by the graduate school.
III - THE GRADUATE SCHOOL SENDS:
To the candidate: a receipt for the documents submitted (as above) to be given to the chairperson of the examination panel on the day of the viva, and also a copy of the pre-viva reports. To the supervisor:The documents concerning the viva, ie the composition of the examining panel, the authorisation for the viva, the forms for the call for the viva, for the verbal report of the viva, for the opinion of the panel on the production of the thesis, a form for the report of the viva. To the members of the examining panel : copies off the pre-viva reports.
IV - BEFORE THE VIVA
10 days before the viva the candidate must send by e-mail to the secretary of the graduate school, a copy of the title page of the thesis and a summary to be distributed before the viva.
V - THE DAY OF THE VIVA
The candidate gives the chairperson of the examining panel the receipt from the graduate school. The chairperson prepares a report of the viva, signed by all the members of the panel. The panel makes one of the following recommendations concerning the production of the thesis: - produced as presented - not be produced - produced with corrections suggested during the viva
VI - AFTER THE VIVA
Within THREE MONTHS, the Division de Scholarité 3ème cycle must receive: - 2 copies of the dated and signed registration form of the completed thesis that was submitted. - 2 copies of the thesis (separate from those given to the examiners), along with a list of corrections carried out, signed by the supervisor. Ce délai expiré, la thèse sera transmise à la Bibliothèque Universitaire, EN If this deadline expires, the thesis will sent to the University Library as is, and will not be duplicated. The graduate school will furnish a provisional diploma pending the final award.